Environmental Policy

This policy brings together and replaces our Carbon Reduction Policy (September 2025) and Waste Management Policy (December 2025). It should be read with our ESG, Corporate Social Responsibility and Social Value Policy.

1. Policy statement

Luma Education Recruitment Ltd ("Luma") is committed to reducing its environmental impact and supporting the transition to a lower-carbon economy. As a digital-first, remote-first education recruitment business, our footprint is small, but we take responsibility for the emissions and waste we do create, and we comply with all applicable environmental legislation.

2. Scope

This policy covers home and remote working, business travel and commuting, digital systems and cloud services, procurement of goods and services, and any office, premises or events Luma uses in the future.

3. How we work today

• Luma operates fully remotely, with the directors working from home and no dedicated commercial office.
• Recruitment, onboarding, contracts, timesheets and invoicing are paperless, using cloud systems (Hello Edun, QUBA, Matrix eBulk and Microsoft 365) and electronic signatures.
• Interviews, registration meetings and most client meetings take place by video.
• We use long-life, energy-efficient Apple devices and cloud services instead of local servers.

4. Our commitments

Carbon reduction

• Make remote meetings the default and travel in person only where it adds real value, for example to visit a school.
• Choose public transport for business travel where practical.
• Prioritise digital communication over printing and post.
• Prefer suppliers that have environmental or sustainability policies, including cloud providers committed to renewable energy.
• Embed environmental considerations into business decisions as the company grows.

Waste

We follow the waste hierarchy: prevent, reuse, recycle, and dispose of only what is left.

• Prevent: a paperless process, minimal printing and careful purchasing.
• Reuse and recycle: paper, card, packaging, plastics, glass and metals are recycled where facilities are available.
• Electrical equipment: unwanted devices are reused, returned to the manufacturer, donated or recycled through an authorised WEEE route, after being securely wiped.
• Confidential waste: any paper containing personal or confidential information is shredded, and storage media are securely wiped or destroyed, in line with our Data Protection (GDPR) Policy.
• Hazardous waste: we do not expect to produce any. If we do, it will be stored and disposed of through an authorised route.
• If Luma takes on office premises, suitable arrangements for general waste, recycling, secure storage and licensed collection will be put in place, using authorised waste carriers.

5. Supply chain

We recognise that most of our indirect (Scope 3) emissions come through suppliers. We ask key suppliers about their environmental practices when we choose them and review this when contracts are renewed.

6. Monitoring and reporting

As a growing small business we use proportionate measures. Each year the directors review business travel, energy use, the proportion of processes that are paperless and any waste produced, and set at least one improvement for the year ahead. Where a client or framework asks for environmental or social value reporting, we provide it.

7. Responsibilities

Daniel Benson, Director, is responsible for this policy. Everyone working for Luma is expected to follow low-carbon, low-waste working practices.

8. Review

This policy is reviewed every year, or sooner if our operations or the law change.

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